Position Overview

Kirsch Talent Solutions is seeking a highly organized and professional Front Office Coordinator to support daily administrative operations for a growing organization in the Mobile, Alabama area. This role serves as the first point of contact for visitors, clients, and internal staff while ensuring the front office operates efficiently and professionally.

The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to manage multiple administrative responsibilities in a fast-paced office environment.

Key Responsibilities

• Greet and assist visitors, clients, and employees in a professional manner
• Answer and route incoming phone calls and respond to general inquiries
• Coordinate meeting schedules, conference room bookings, and office calendars
• Maintain office supplies and coordinate ordering as needed
• Assist with document preparation, filing, and data entry tasks
• Manage incoming and outgoing mail and packages
• Support administrative staff and leadership with various office tasks
• Maintain a clean and organized front office environment
• Assist with onboarding materials and administrative support for new employees
• Coordinate office communications and internal announcements when needed

Qualifications

• High school diploma or GED required
• Associate or Bachelor’s degree in Business Administration or related field preferred
• 2+ years of administrative, reception, or office coordination experience
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency with Microsoft Office or Google Workspace
• Professional demeanor and strong customer service skills

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities
• Opportunities for career growth within the organization